Telephone 01702 272408 Email info@lighthouse-safety-solutions.co.uk
“I have had the pleasure of knowing and working with Mark for numerous years. As a client HSQE specialist and as a consultant to me in the same role Mark consistently demonstrates the ability to remain practical and pragmatic in achieving the "safe" outcome. Mark's knowledge of H&S statutes and operational requirements in various industries is First Rate and I would not hesitate to call on Mark for any assistance or guidance required.”

August 11, 2010 Tony Peacock
Project Director, Scott Wilson


The modernisation programme at Royal Mail is one of the biggest transformations of its kind in the UK. Every aspect of our operation is being changed in some way – collections, processing, sorting and delivery – with a combined investment of over £2.4 billion over the life of the programme. All 143,000 people employed in the operations arm of Royal Mail are impacted in some way by this modernisation activity. Examples over the course of the programme include over 2,000 machine installations, extensions or moves; major construction activity including several new operations buildings; deployment of digital handheld technology with over 52,000 devices to support collection and delivery activity; and a fundamental change in the methods used to support our delivery operation with the majority of the 66,000 delivery routes converted to vehicle or high capacity trolley based solutions.

 

The team at Lighthouse Safety Solutions has shown great professionalism, customer focus and flexibility during their time supporting the programme. They have been the integrators of the positive change in safety that has occurred across the modernisation programme and have delivered excellent value for money as a result. I would have no hesitation is recommending Lighthouse Safety Solutions to any organisation keen to promote a safety first culture across their company.

July 18 2011 Ian Jones

Programme Director, Royal Mail


 


CDM Coordinator
 
Methodology
We have outlined below our methodology for delivery of CDM Co-ordinator services. This methodology and use of specific techniques can be varied dependent upon the needs, goals and risks associated with the project. Examples include increasing or decreasing the number of design review workshops to reflect design progress and delivering a Hazard ID and Management Checklist tailored to the project and programme of works.

Lighthouse Safety Solutions believe flexibility is a key element in the successful delivery of our service. In this way we can accommodate the varying needs of our Clients, the project, and the project team.

Project Mobilisation/Start Up

  • Establish project key points of contact and ensure information is available in a project directory.
  • Confirm Client awareness of their duties and responsibilities under the CDM regulations and outline the role that the CDM Co-ordinator plays in supporting and advising the Client
  • Review Client brief to ensure project requirements, drivers, and key safety considerations are properly understood.
  • Establish Client requirements relating to CDM competency checks for the design team.
  • Attend mobilisation/startup meeting with key personnel as necessary, including initial design team meeting(s).
  • Confirm the design team’s awareness of their duties in relation to CDM 2007 and the approach to be adopted on the project
  • Carry out early detailed site visit to clearly identify extent and scope of proposed works and potential interface issues, preferably in the company of the architect/lead designer. Ensure relevant information is recorded and identified to the project team.
  • Identify the extent of existing available information relevant to project works (e.g. existing Health & Safety File and record information) in liason with the Client and individual design team members. Obtain and distribute copies of relevant information across the project team.
  • Review programme and comment on adequacy of time available for planning and management (including identification of minimum time for mobilisation of Contractor which must be notified to the HSE)
  • Issue initial Notification of Project (F10) to the Health and Safety Executive.

Outline/Scheme Design

  • Review design development with reference to issued documents and general communications to assess ‘buildability.’ Propose alternatives for consideration by the design team where appropriate.
  • Review any phasing proposals to maximise the benefit of early construction work and minimise disruption.
  • Attend relevant design team meetings as necessary to review health & safety in relation to ongoing design development, assess and ensure the effectiveness of communication and coordination between project team members, in particular designers.
  • Liaise with Client and Project Manager to establish and confirm Client and any third party safety standards applicable for the design or proposed works (e.g Client Rules for Safe Working of Contractors, Permit-to-Work Systems).
  • Liaise with Client, Project Manager and design team to identify and establish validity of record information and review any safety considerations identified in any existing H&S File.
  • Liaise with Client, Project Manager and design team to identify availability of survey information, collate and distribute this information across the team, and make recommendations for additional survey and investigative works.
  • In liaison with the design team, identify any significant risks/restrictions to those carrying out survey or investigative works and review method statements for the same.
  • Issue Hazard ID Management Checklist to assist in collation of consistent and appropriate risk information. Review and request input from the team at key project stages such as at the end of each RIBA design stage equivalent.
  • Facilitate design safety review workshop with the project team at the end of outline design to capture risks and actions identified so far.

Detailed Design Development

  • Continue to attend all relevant design team meetings as necessary to review ongoing design development and assess effectiveness of communication and coordination between project team members, in particular designers.
  • Review design development in relation to applicable safety standards (including construction, maintenance, and consideration for workplace health safety and welfare).
  • Review outline maintenance strategy from designers for review and input from Client personnel.
  • Review final maintenance strategy prepared by design team.
  • Review project Hazard ID Management Checklist with input from the team at key project stages. Where appropriate to assist in obtaining risk information, facilitate another design safety review workshop with the project team.
  • Review Health & Safety File reqirements with Client representatives to ensure delivery in a format which is user friendly.
  • Provide input and advice to Value Engineering exercises to ensure consideration for safety.

Tender and Procurement

  • Finalise and issue pre-construction information package to include information on restrictions and significant risks and other relavant information (eg record and survey information) in line with CDM 2007 ACoP contents. Include the Hazard ID and Management Checklist completed to this stage of design.
  • Liaise with Project Manager regarding contractor procurement to ensure appropriate coverage of CDM and health and safety requirements, etc. at pre-qualification and tender stages.
  • Advise the Client on CDM competency checks for Principal Contractor.
  • Attend and provide input to Contractor selection and interview process and report accordingly.

Construction Phase

  • Attend Pre-Commencement Meeting.
  • Issue additional Notification to HSE (F10) confirming appointment of Principal Contractor.
  • Advise the Client on the adequacy of the Principal Contractor’s construction safety plan.
  • Advise the Client on the adequacy of the Principal Contractor’s welfare facilities.
  • Review key method statements where there are significant risk or potential interface with Client/adjacent activities.
  • Attend Project Team/Site Meetings as necessary to review overall health and safety performance.
  • Review ongoing design proposals and liaise with designers/Principal Contractor to review appropriate consideration for safety risks.
  • Maintain communication with Client and Project Team representatives throughout the project.
  • Ensure early interface with Principal Contractor regarding submission of Health and Safety File (HSF) information. Review progress throughout construction relative to completion of each work package/phase of works.

Health & Safety File / Handover

  • Collate Health & Safety File in the agreed format, receiving information from designers and Principal Contractor and including relevant survey/record information.
  • Ensure H&S File and Building Manual information is ‘signed off’ by specialist design team members in sufficient time ahead of handover to allow amendment as necessary.
  • Review and advise on the adequacy of Health & Safety File information and format approaching handover.
  • Confirm adequacy of H&S File information and handover to nominated Client representatives. Meet Client representatives to provide an overview of the use and purpose of the document and ensure awareness of legal responsibilities for maintaining the document. Monitor any outstanding items to completion.

For further information or to talk to one of our consultants e-mail info@lighthouse-safety-solutions.co.ukor call 01702 272408.

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